Latest Updates

📚 Reports - Attendance

• Added an Absence Type field to the form;

• Added a Notes/Symptoms column to display notes provided by parents when submitting an RSVP, including symptoms for illness-related absences;

📚 Dashboard - RSVP

• Organized the RSVP section into two tabs: “Absences Reported” for reported or verified absences and “Absences to Verify” for absences awaiting confirmation;

• The “Absences to Verify” tab lists children scheduled to attend on the selected date who have not yet signed in. The date defaults to the current date;

• The list can be filtered by group, with “Verified Absent” and “Attempted Contact” actions available beside each child’s name;

• Verified Absent:

  -- Allows staff to record confirmation that a child is safe and will not be attending;

  -- An absence reason is required. Selecting “Sick” displays an additional Symptoms field for public health tracking;

  -- Once verified, the child moves from the “Absences to Verify” tab to the “Absences Reported” tab;

• Attempted Contact:

  -- Allows staff to record contact attempts that did not result in confirmation of the child’s safety and absence, such as leaving a voicemail or sending an email;

  -- The child remains in the “Absences to Verify” list, and the status displays “Attempted (1),” with the count increasing for each recorded attempt;

  -- A “Last attempt” timestamp beside the child’s name helps staff track when to follow up;

  -- A contact history icon allows staff to view all previous attempts and the details recorded;

📚 Staff

• Schedule:

  -- The “Mark as covering another room” menu now lists all rooms on the schedule, grouped by category and displayed with their names and colors. A search box is available for longer lists;

  -- Rooms with the same color can be easily distinguished by name;

  -- Improved the right-click menu layout with consistent spacing, clear section headings, and aligned controls for colors, breaks, flags, covering staff, notes, and actions;

  -- The menu opens next to the selected cell, including near the edges of the schedule grid and at zoom levels from 10% to 200%;

  -- The right-click menu remains unavailable in read-only views, including shared schedules viewed by room staff;

  -- Schedules and templates can be opened in a larger pop-up window;

• Smart Assist:

  -- Added an option to display the average attendance across all operating days in the past 60 days, regardless of weekday. Closed days and holidays remain excluded;

  -- Registered headcounts and recommended staff counts are displayed in both modes;

🛠️ Platform Optimizations & Bug Fixes:

1. Staff Schedule: Enlarged the right-click menu for shared schedules to improve readability and ease of use;

2. Client and Admin Sign-Up Pages: Fixed a vertical overflow issue to ensure the full sign-up form remains visible;

3. RSVP Report: Children who have signed in no longer appear on the report for the current date. Added “Absent RSVP” and “Transport RSVP” checkboxes to filter by either or both categories;

4. Parent Invoices: Merchant fees now appear as a separate “Merchant Fee” line on parent invoices, including PDF invoices emailed to parents;

5. Credit Card Payments: Fixed an issue where merchant fees were not included in payments when a center had enabled passing credit card fees on to parents. Parents are now charged the invoice amount plus the merchant fee, covering the fee charged to the center up to a maximum of 2.4%;

6. Incident and Health Journals: Fixed an issue where parents were not prompted to acknowledge incident and health journals when the center had report acknowledgment enabled.

📚 Staff Scheduling

• Time Off Summary Report: Added a new report to the Reports module, providing administrators with a comprehensive overview of staff time off—including Vacation, Sick, Personal, Leave, and Other—within a selected date range to help track usage and identify center-wide patterns;

• Staff members and administrators can export a printer-friendly PDF of a daily schedule from the Active Schedule tab or a schedule template from the Templates tab;

📚 Staff - Smart Assist

• The SMART ASSIST toggle is available on the Templates tab, Active Schedule tab, and in the Template Editor;

• For the selected date and room/group, SMART ASSIST shows a breakdown by time interval alongside the schedule grid;

• For each time interval, the panel displays:

  --Expected — predicted average headcount based on 60 days of historical data, with a Min–Max range;

  --Registered — the number of children scheduled for that group and interval;

  --Recommended Staff — the suggested staff count based on ratio rules;

🛠️ Platform Optimizations & Bug Fixes

• Onboarding – Allergies and Medical Conditions: Updated the mandatory fields for allergies, medical conditions, and medication permissions. Parents must explicitly address these items during online onboarding so their responses are documented for licensing compliance;

• Absences – Symptoms: When “Sick” is selected as the absence reason, a Symptoms field is required on both the parent and admin RSVP forms. Symptoms are saved with the RSVP and displayed wherever the absence reason appears;

• Registration Proposals: Fixed an issue where proposal generation returned an empty list without an error for students aged 16 or older. Their proposals can now be confirmed through Bulk Proposals or the per-row Register All and Register 1st buttons; 

• Accounting Catalog: Fixed an issue in Setup > Organization > Accounting Catalog where a loading spinner appeared while typing a new item name. Trailing spaces are no longer removed automatically;

• Payment Receipts: Monthly and yearly tax receipts now reflect the payment’s actual status. While a payment is being processed, the portal and receipt show Processing; once it completes, they show Paid. Rejected payments show Rejected on the receipt. Parents can download receipts at any payment status;

• Staff Calendar: The row corresponding to the current time is now highlighted, making it easier to see each room’s duty status at a glance.

Weekly Update August 14th
New feature:

📚 New Version: Attendance 
   - The student attendance UI has been redesigned for a cleaner and more user‑friendly interface; You can find additional training on this feature here:

https://community.childfriendlypro.com/dashboard/articles/1hq5f9bfp0y4m0q6/9447648

📚 Medication Management Enhancements
  - Medication Permission Attachments: Added the ability to attach an image or PDF (e.g., doctor's note or prescription) to Medication Permission Forms;
   - Medication Form Dropdown (Pre‑create): Updated the Medication Permission Form to include a Type dropdown; this field is also added to applicable medication log reports and journals; 
  - Medication records (both emergency and regular) now support the following outcomes: Administered / Applied, Refused, and Ineffective / Expelled;
   - Medication Log: Added a new column labelled "Administered" that displays the administered status along with the relevant administration details;

 Fixed and optimized known issues:
1.  Click on any user's profile picture or avatar to view it in full resolution;